ServiceBox #1 The Best Service Business Software

5 Best Ways To Manage Work Orders

Share on facebook
Share on twitter
Share on linkedin
Share on reddit
Share on pinterest
Share on whatsapp

The task of dealing with work orders tends to be often tiresome and quite often stressful and processing it all can seem insurmountable. Luckily, there is software that has been developed for such performance scenarios and can make your process of managing work orders easier and more maintainable. This way, it will be much more profitable for you if you have the right application solutions to power your way through these and other engagements.

The following are just but a few best practices on how best to manage your work orders.

Switch from paper to digital

Let’s chat regarding your filing cabinet– it has to go. I recognize you go way back together– this was available the moment you made your first repair call and it has 5 years of tax filings in the bottom drawer– but it’s certainly not doing you any favors.

Paperwork work orders are an out-dated option for even the smallest support service organizations. With the prevalence of web storage, mobile devices, and internet accessibility, there is no need to use paper orders when you can be utilizing a computerized method.

If you’re not convinced by worldwide popularity for modern-day systems, think about the actual issues that electronic work orders solve. They reduce improperly entered info, as they don’t need interpreting terrible handwriting. They’re harder to lose since they don’t end up filed crammed drawers. They’re easier to send to people, and they generate their very own trail when they are sent, therefore you know the customer has it.

Keeping Track of all the Orders

Software that has been built to manage work orders comes with features uniquely intended to keep everyone involved in the loop and up-to-date. As you receive new information and work orders, how do you get it all sorted out so that you can see it better? Your software solution should put all this into consideration and completely open to your modifications to tune it to your personal preferences.

A local database can be useful but keeping backups of all the work orders at an organization in all instances makes you more efficient with the information as well as how you use it to fit your work order management. The software is pre-installed with a feature intended for keeping track of all your backups so there are fewer chances of failing or crashing and you have more recovery options.

 

Use Work Orders To Track Inventory

While work orders are typically connected with individuals and the amount of time they spend, an effective work order solution also assists you to track materials and supplies. In order to make the most of the work order and inventory combo, you really should think about a computerized system. Computerized maintenance management systems revolve around the work order, bringing your complete company in sync.

Changing over to an electronic system is one of the greater steps your organization can easily do, and you’ve got to do your due diligence, however, the benefits for your company will certainly be noticed right away.

Keep your Database Neat and Maintainable

Managing work orders that are relatively shifty in the sense that it keeps getting updated and receiving new information all the time requires you keep in sync with this data flowing in from varied points. A neat database is additionally very useful and tidy mechanisms can get you working at a greater level of efficiency. Databases are, in addition, useful to the simplification of tasks of varied natures as they can hold all kinds of information.

Deploy Work Orders for Every Task

When it comes to carrying out tasks such as the management of work orders, being attentive to the flow of things helps to keep updated about all that is taking place. You will get to learn by looking deep into the task that you are dealing with and unlocking new strategies as you go on.

It’s simple to say, “Always complete a work order,” but this can be more difficult to implement. Companies with the entire work order system aim for getting each and every single minute of a tech’s time covered by a work order.

If you’ve got someone over at the client site and they change an additional light, they have to complete a work order. If your crew of 5 technicians each spends just ten minutes a day on non-recorded work, you’d be forfeiting 16 hours every month to non-billable work. More importantly, 16 hours of potential billable time (16 hours x $75/hr = $1,200).

This is definitely one more place where technology can easily make things much easier for you. If your techs are in the field, they should have access to the work order system so they can easily fill out orders on the fly. Mobile integration with work order software can make it a breeze to cover all your bases.

The biggest threat with non-billable time is a dissatisfied staff. It may appear unproductive, but simply spending a few minutes tracking their time, your employees can keep themselves from feeling overworked. When untracked work is completed, it can lead to overscheduling your staff. By keeping precise track of their time, you can make sure everybody is given the time they need to complete the jobs you assign them.

————

About ServiceBox

ServiceBox is a cross-platform leading service software that brings all of your business together in one simple, and powerful system. ServiceBox is available everywhere in the field and your office, and any type of device. ServiceBox gives you a competitive advantage in your industry.

We are are a leader in Service Management Software. No matter what industry you work in, ServiceBox can help you run a more efficient business and increase your bottom line.

Learn More about ServiceBox here:

www.getservicebox.com

Sales & Service
1-888-727-4983

Get a full demo of our software

No Obligation Demo

One Month Free

Free One on One Support

As Low as $20 / user

SHARE THIS ARTICLE

Share on facebook
Share on twitter
Share on linkedin
Share on whatsapp
Share on pinterest

Ready To Grow Your Service Business?

See how ServiceBox can help empower your business. Book a Demo and Get the 1st Month Free!

Articles

More Articles

Who is Tim Hildebrand?

Tim Hildebrand is based in Burbank, CA, and handles our social media accounts. He also works in our marketing department as head copy writer. We thought you might like to hear a bit about the man behind the Instagram… SB: Hey Tim, thanks for taking the time to chat with us. Tim: For sure. SB:

Read More »
Camera Accessory - Mobile device

ServiceBox is Looking for Brand Ambassadors

ServiceBox has begun working with social media influencers, and are in negotiations with some heavy hitters. But our product is so much more than just a polyethylene water bottle or $200 pair of sunglasses, and there’s special value in partnering with influencers who already know our product, and whose target demographic aligns with ours. So

Read More »

ServiceBox MarketPlace is Here

Starting this Fall, ServiceBox is introducing a new bundle of complimentary features. It’s called “ServiceBox Marketplace”, and it’s designed to take your company’s online presence and marketing to the next level. Here’s some of what it can do: Reputation Management: Connect your Facebook, Google My Business, and Google Analytics accounts to Marketplace so you can respond

Read More »

Meet Krushna Kulkarni

Krushna Kulkarni joined ServiceBox after immigrating to Canada from India, so he’s adjusting to a lot more than just a workplace environment. But he has done a marvellous job and is quickly establishing himself as an irreplaceable member of the ServiceBox team. We sat down with Krushna this month to ask him how it’s going.

Read More »

Checklists on Recurring Workorders

You asked for it, and here it is. You can now assign any checklist to generate automatically on a recurring workorder. Here’s how it works: Click on “Recurring Work” in the left vertical menu and choose any of the recurring work orders that appear in the column to the right. Within the recurring workorder, click

Read More »

Our New Feature Request Page

One of the things we LOVE is to get real-time information from our customers about how to make our product more relevant to the different service industries. Sometimes a suggestion will be so company-specific that we’ll devise the feature as a special order product for that company and add it to their account only. But

Read More »

Get content likes this sent directly to your inbox!